Share a Canvas
Invite people to a canvas by email. Each person can either edit it with you or only view it, and you can change that at any time.
Before you start
- Only the canvas owner can invite people or change access. Others can open the Share dialog to see who has access and copy the link, but can’t change anything.
- Invite the Google account each person signs in with: they must sign in with that address to open the canvas.
The whole flow
Watch it once from an open canvas to a sent invitation, or click a step under the replay to jump to it.
4 stepsFrom the canvas to an invitation sent
Open Share
On the canvas, click Share at the top right. The Share this canvas dialog opens. Under Who has access it lists you as Owner, then everyone the canvas is shared with.
Add people
Click the field that says Add comma separated emails to invite and type an email address. To invite several people at once, separate their addresses with commas.
Choose Can edit or Can view
Open the role list next to the field and choose what they can do. New invitations start as Can edit.
| Role | What they can do |
|---|---|
| Can edit | Change the canvas with you: add, move and edit nodes, and generate images and videos |
| Can view | Open the canvas and look around, without changing it |
Send the invitation
Click Invite, or press Enter. Gavana says Sent a canvas invitation email to 1 person, and the person appears under Who has access with their role.
Each person gets an email with an Open canvas button. Once they sign in, the canvas is also listed under Shared with me in their library.
If the email can’t be sent, the person still gets access, and Gavana tells you: “Canvas access was granted to 1 person, but the email could not be sent.” Send them the link yourself with Copy link.
More you can do
Change someone’s access, or remove them
Under Who has access, open the role beside a person and choose Can edit or Can view. To take away their access, click X beside them. Changes apply straight away.
Change accessSwitch someone’s role, or remove them
Copy the canvas link
Click Copy link to copy the canvas’s address. Gavana says Link copied. The link doesn’t grant access by itself: only people who already have access can open it.
Copy linkSend the address to people who already have access
Open a canvas to your whole workspace
Instead of inviting people one by one, the canvas owner can move a private canvas into the workspace, so everyone in it can open it. In the library, hover the canvas, click its actions button (…) and choose Move to workspace. It moves straight away, with no confirmation.
Whole workspaceOpen a canvas to everyone in the workspace
Everyone in the workspace can then see everything on the canvas.
Workspace members can view the canvas this way. To let someone edit it, invite them in the Share dialog with Can edit. To close it again, choose Make private in the same menu.
To share a single image or video with anyone
To share one picture or video with people outside Gavana, without giving them the canvas, use a public link.
Related articles
- Roles and permissions
- Share an image or video publicly
- Invite and manage members, to add people to a whole workspace